How to Prep for Wedding Vendor Meetings

Planning a wedding can be stressful, time consuming, a little overwhelming, and amazing all at the same time. You have venues to book, a caterer to choose, a band to hire, and so much more. With all of these vendors it can be hard to keep track of what’s what. That’s where we are here to assist!

Below are 10 tips from Glass Slipper to help you stay on track before you meet with you have your next vendor meeting.

  1. Work on your budget – Before you book a vendor, you need to have a budget in mind so you can make sure you can afford what you are looking for in a vendor.
  2. Create a vision board – Lock down your style, your theme, or have a general idea of what feel you are going for. Creating a vision board can be very helpful for yourself and for your vendor. Using sites like Pinterest are great way to create a virtual vision board for your wedding. Having a photo of a certain flower, or style of cake can really help your vendor understand what you are looking for.
  3. Plan your questions based on vendor type – If you are meeting with a photographer, wedding coordinator, caterer, or DJ, your questions should be specific to that vendor. Check out a couple of our other other blog posts to get inspiration for questions you could ask your photographer and caterer.
  4. Write down your questions –  Before your meeting, write down all your questions. If you are on the go and think of one, type a note in your phone and then add it to your master list later on. This will ensure you can cover all the details in your meeting. Think of questions like, “how many hours are included for this price?” “will your company provide wait staff?”
  5. Shop and compare – When searching for vendors, do your research. Many photographers, caterers, or other services will most likely list there fees and packages online. If not, contact different vendors for a quote and then compare the prices. That way you can find a vendor who is in your budget and possibly what you are looking for.
  6. Make a list of everything you have covered – Before you meet with your vendors, create a master list of everything you have covered. If you already have linens, plate ware, and a DJ, then make sure to inform your vendor of that. Let them know what you need specifically from them.
  7. Take notes – This is more of a tip for in your meetings, but take notes! Bring a laptop, notebook, or your phone. Write down everything you think may be useful, and important to help you make your final decision.
  8. Don’t fall under pressure – This is another in-meeting tip…don’t fall under the pressure of a vendor! A vendor may try to persuade you to book with them today, for a special one-time price. They may say they are about to be fully booked, so you should book now. Use your instincts to gauge these statements. If you truly believe and trust them, go for it and book. But remember, this will be a vendor you will work with to bring your wedding to life! You need to be sure about working with them. So if you need to, let them know you need some time to think it over. You could even give them a deadline of when you will inform them of your decision. Just don’t get sucked into something you may not want to be apart of.
  9. Make a list of your makes and breaks – This list will be useful to give to your vendor you are meeting with so they are aware of exactly what you want and don’t want.
  10. Have an open mind – Finally, go into each and every meeting with different vendors with an open mind. Yes, you may have a vision in your head of your special day, but these vendors are professionals that only want to make your day the best it can be. Try to be open to their suggestions because they just may inspire you!

Hopefully these tips help you prepare for all of your meeting with you wedding vendors! Thanks for reading…